Data Protection and Privacy Policy

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For the purposes of UK data protection law, Mike Martin MP is the Data Controller of all personal data sent to him by constituents in his capacity as the Member of Parliament for Tunbridge Wells.

This notice explains how Mike Martin MP processes and manages personal data. Mike Martin MP is committed to respecting and protecting your personal data. The way Mike Martin MP is able to process personal data is governed by the General Data Protection Regulations (GDPR) and Data Protection Act (DPA) 2018.

The Data Controller

Mike Martin is the data controller.

Contact

If you have any questions about this policy or for more information about how we use your data or if you would like to exercise any of your privacy and data rights please contact Mike Martin MP at mike.martin.mp@parliament.uk.

Lawful basis for processing data

All data processing is carried out by consent or either under the legitimate interest of Mike Martin MP, or public interest. These cover processing data to conduct casework, campaigning and communication. Where processed under the lawful basis of a task carried out in the public interest, it is to support or promote democratic engagement. 

How  your data collected, used and stored

When you contact Mike Martin MP seeking assistance, data provided by you and from correspondence with third parties in response to cases taken up on your behalf will be collected, processed and stored to enable Mike Martin MP and his office to assist with your case and respond. 

Your data will be stored electronically and securely or in a locked and protected environment. Access to your personal data will be limited to Mike Martin MP and his staff for the purpose of dealing with your query or case and maintaining office records. 

Who  your data is shared with

If you contact Mike Martin MP about a personal, local or policy issue, your data may be passed onto a third party in the course of dealing with your enquiry, such as local authorities, government agencies, public bodies, health trusts, regulators and so on. Any third parties that we might share your data with are obliged to keep your details secure and to use them only for the basis on which they were originally intended. 

Other than in the circumstances above, Mike Martin MP will not share your personal data with other organisations or individuals without your explicit consent.

How long  your data will be kept

Your data will only be kept for as long as it is necessary to fulfil the purpose described in this policy and may be kept for up to a maximum retention of two election cycles after your case has been closed in case you get in touch again for further help from Mike Martin MP. 

Special category data

Special category data will be processed under the lawful basis indicated in section 3 of the Data Protection Act 2018, as is permitted in clauses 22, 23 and 24 of Schedule 1 of the Data Protection Act 2018, covering political parties and elected representatives. 

Data rights

You have the following rights in relation to your data and how it is used: 

• You have the right to request a copy of the information held about you (known as Subject Access Request or SAR);
• You can request that we correct or update data held about you that is inaccurate or incomplete;
• You can withdraw your consent and ask that we delete your data or restrict the ways in which we use your data (known as a Right to be Forgotten);
• You can request that data you have given your consent for us to use is provided in an electronic format so it can be transferred to another data controller;
• You can opt-out of receiving further communications from us via any medium.   

Complaints

If you are unhappy with the way that we have processed or handled your data then you have a right to complain to the Information Commissioner’s Office (ICO). The ICO is the supervisory body authorised by the Data Protection Act 2018 to regulate the handling of personal data within the United Kingdom. The contact details for the ICO are: 

Information Commissioner’s Officer

Wycliffe House 

Water Lane 

Wilmslow 

SK9 5AF

Telephone: 0303 123 1113

Website: ico.org.uk/concerns 

Last updated 1 November 2024